Constitution

THE CONSTITUTION OF THE
NEBRASKA STATE INTERSCHOLASTIC ATHLETIC
ADMINISTRATORS ASSOCIATION
(Updated July, 2012)

I. NAME

The name of this organization shall be the Nebraska State Interscholastic Athletic Administrators Association. (NSIAAA)

II. PURPOSE

The prime purpose of this association shall be: A nonprofit organization whose primary purpose is the instruction or training of the individual athletic administrator for the purpose of improving and developing his/her capabilities so that he/she may better function as an athletic administrator in their school and community.

A. To foster high standards of professional ethics.
B. To improve athletic understanding and relationships through the State of Nebraska.
C. To establish closer working relationships with related professional groups.
D. To promote greater unity, good will, and fellowship among all members.
E. To improve the educational aspects of interscholastic athletics in the total educational program.
F. To foster a closer working relationship between schools, The Nebraska Coaches Association and the Nebraska
School Activities Association.
G. To provide for an exchange of ideas.
H. To provide a forum for the exchange of current practices and the discussion of evolving trends in the
administration of athletics.
I. To cooperate and promote all activities of the Nebraska School Activities Association, the National Federation of
High School Athletics, the National Interscholastic Athletic Administrators Association and the Nebraska Coaches
Association.

III. ORGANIZATION

A. Membership:

Membership shall be open to all persons having the primary responsibility for directing, administrating, or coordinating the interscholastic or inter-collegiate athletic program or have retired from a position having these primary responsibilities. Retirement shall be defined as permanently leaving the educational work force and/or a career change within the educational field.

B. Voting Privilege:

1. Active members: Active members whose dues are paid and who are in good standing shall have full privilege of membership.

2. Honorary members: Honorary memberships may be voted by the Board of Directors as they see fit. There will be no fee nor will there be voting privileges assigned this membership.

C. Association Year:

The association year shall begin November 1 and end October 31 annually. The commencement and conclusion of duties for NSIAAA officers and Board of Directors shall coincide with the NSIAAA association year.

1. Fiscal Year will begin August 1 and end July 31.

D. Dues:

1. The annual membership fee shall be an amount set annually by the Board of Directors.

2. The Board of Directors shall determine the centralized handling, accounting and distribution of funds.

E. Officers: The executive officers of this organization shall be the President, President-Elect, Vice- President.

F. Board of Directors:

The Board of Directors shall consist of the following voting elected officers: President; President-Elect; Vice-President, Secretary-Treasurer; and the six (6) elected district representatives (these districts shall coincide with the NSAA Districts). The immediate Past President and the Executive Director will also serve on this Board.

In addition, the Board of Directors shall consist of the following appointed voting members: Secretary-Treasurer, Leadership Training Coordinator, Membership Coordinator, Website Coordinator, Fall Convention Coordinator, Advertising/Exhibit Coordinator, Newsletter Coordinator, and Historian/Nebraska Sports Hall of Fame Liaison.

G. Executive Director:

The position of Executive Director of the Nebraska State Interscholastic Athletic Administrators Association will be a paid, non-voting member of the Board of Directors, appointed year to year, selected from applications from active or retired members. The Executive Director will also serve as the NIAAA Liaison. The Financial Compensation for the Executive Director will be $1000.00 per year, paid in October and March. The Executive Director will also receive a stipend of 10% for each level of corporate sponsorship. The Director will receive $500.00 per year for internet, e-mail and phone expenses. Miscellaneous expenses, incurred by the Executive Director, during performance of said duties will be paid upon approval of the Board of Directors. The Board will pay conference expenses for national and state conferences of the NSIAAA, NIAAA and NEDC annually.

H. Election of Officers:

The President shall assume the duties of office after having served one year as President-Elect. The President-Elect and the Secretary-Treasurer shall be chosen by a majority vote of the active membership present at the time of the election which will take place at the fall meeting of the year. All terms of the office will be for one year except the Secretary- Treasurer will be for a two year term.

I. Election of Board of Directors and District Representatives:

Each year two (2) representatives shall be elected to a three (3) year term on the Board of Directors. This vote will occur in conjunction with the Fall Convention each year.

District 1 and 4 in 2014 District 1 and 4 in 2017
District 2 and 5 in 2015 District 2 and 5 in 2018
District 3 and 6 in 2016 District 3 and 6 in 2019

J. Resignation:

The resignation of any Board of Director shall be given by letter to the President of the association. The president shall then make an appointment to fill the unexpired term of office.

K. NOMINATION PROCEDURE

The nominating committee shall be the Board of Directors. A slate of at least two (2) candidates shall be presented for the position open for nomination. Additional nominations may be made from the floor at the time of the election.

L. NSIAAA EXECUTIVE BOARD RESPONSIBILITES

a. President

1. Attend all NSIAAA Board Meetings
2. Represent the NSIAAA at State, Regional and National Meetings
3. Prepare Yearly Calendar
4. Secure fall convention speakers
5. Overall coordination of spring banquet with Vice President & Pres. Elect
6. Submit one newsletter article for each issue
7. Overall coordination of the fall convention
8. Present at the spring awards luncheon
9. Give overall direction to the executive board
10. Oversee Sportsmanship Awards at the State Basketball Tournament
11. Serve on Sportsmanship Committee

b. President- Elect

1. Attend all NSIAAA Board Meetings
2. Coordinate overall spring honors luncheon, and assist with contact of
invited guests. (NSAA, NCA, Corporate Sponsors, etc...)
3. Secure one fall convention speaker
4. Coordinate awards and nominations for election of officers for spring awards luncheon
5. Represent the NSIAAA at State, Regional and National meetings
6. Contact all spring award winners and make their arrangements for luncheon
7. Help with Sportsmanship Awards at the State Basketball Tournament

c. Vice-President

1. Attend all NSIAAA Board Meetings
2. Represent NSIAAA at State, Regional and National meetings
3. Assist President-Elect in contacting spring award winners
4. Submit one newsletter article for each issue
5. Coordinate NSIAAA Spring Banquet


d. Past President

1. Represent the NSIAAA at State, Regional, and National Meetings
2. Attend all NSIAAA board meetings
3. Serve as advisor to the president and the board
4. Submit newsletter article for each issue
5. Serve on the Sportsmanship Committee
6. Coordinate the arrangements of the plaque and watch for the outgoing President
7. Coordinate the June Golf Tournament

e. Secretary/Treasurer

1. Attend all NSIAAA Board Meetings
2. Ensure that the board meetings are recorded and minutes distributed
3. Oversee all financial transactions for the NSIAAA
4. Keep and prepare bank statements, pay bills, make deposits and investments
5. Submit financial statement and board minutes for the newsletter.

f. Executive Director

1. Attend all NSIAAA Board Meetings
2. Serve as Liaison with the NIAAA
3. Attend NSAA Board of Control Meetings
4. Administer all needed national correspondence
5. Assist with the organization of the fall clinic and spring awards luncheon
6. Arrange for the ordering of all needed awards (DSA, State Award Of Merit)
7. Acts as an advisor to the NSIAAA Executive Board of Directors
8. Assists district representatives with acquisition and retention of membership
9. Secure corporate sponsorships
10. Assists in mentoring with LTC program
11. Writes all needed contracts for the NSIAAA
12. Fosters and maintains strategic alliances with the NSAA, NCA, NCSA
13. Serves as Legislative liaison with the Nebraska Legislature and Nebraska Dept. of Education
14. Coordinates strategic planning for the organization
15. Attends meetings in the absence of the President
16. Acts as the Sportsmanship representative with the NCA and NSAA
17. Prepare Fall Convention Evaluation Forms, distribute, collect and tabulate
18. Contact NSIAAA Athletic Administrator of the Year for ring size.
19. Contact Vendor for Athletic Administrator ring information.
20. Other duties as assigned by the President

g. Historian/Hall of Fame Representative

1. Attend all NSIAAA Board Meetings
2. Maintain a record of Meritorious Service Awards
3. Coordinate and maintain a record of retirees
4. Present Awards to retiring members
5. Represent the NSIAAA on the Nebraska Hall of Fame
6. Serve as Awards Chairman
7. Provide year-end report at June Board Meeting

h. Leadership Training State Coordinator

1. Attend all NSIAAA board meetings
2. Develop and maintain a LTI state faculty
3. Develop a course offering schedule for each year
4. Process all orders for LTI courses
5. Communicate to NIAAA those who successfully complete LTI courses
6. Keep records of state LTI course offerings and attendance
7. Responsible for all financial aspects of offering the program
8. Serve as the liaison with the NIAAA LTI Board and National Office
9. Serves as the State Certification Coordinator
10. Attend NIAAA State Coordinators Meetings, NSIAAA to pay for Expenses.

i. Convention Coordinator

1. Attend all NSIAAA Board Meetings
2. Contact and secure contracts with the fall convention site
3. Contact the convention site and arrange meeting rooms for fall convention
4. Arrange for printing of tickets and program for fall and spring events
5. Arrange for security for fall exhibitors

j. Membership Coordinator

1. Attend all NSIAAA Board Meetings
2. Develop and maintain a membership data base
3. Prepare fall convention registration materials and send to district reps and newsletter editor.
4. Prepare spring luncheon registration materials and send to district reps and newsletter editor
5. Organize and supervise fall and spring registration at the site
6. Collect all membership fees and turn over to treasurer for deposit

k. Advertising/Exhibit Coordinator

1. Attend all NSIAAA Board Meetings
2. Assist the newsletter editor in securing advertising for the NSIAAA newsletter
3. Seek vendors for the fall convention and secure all fees
4. Arrange for all exhibitor tables and overall needs at fall convention
5. Secure exhibitors for fall convention-write contracts and collect fees
6. Assist in arranging hospitality sponsorships

l. Newsletter Editor

1. Attend all NSIAAA Board Meetings
2. Format and ensure that the NSIAAA newsletter is formatted and mailed in a timely fashion
3 Develop a mailing list for the NSIAAA newsletter-coordinator with the membership coordinator
4. Secure Advertisements for the newsletter-coordinate with the advertising coordinator
5. Seek bids and monitor the cost of publishing the newsletter

m. NSIAAA Website Coordinator

1. Overall coordination of, maintenance of, and the continual updating of the NSIAAA website, so it contains the
most current and up-to-date information for members.
2. Coordinate with other board members to secure useful items that are applicable for the website.
3. Website will be user-friendly, with several forms, registrations, and general user information, used annually by
members.

n. District Representatives

1. Attend all NSIAAA board meetings
2. Send letters to District Athletic Directors in regards to membership applications, Fall convention registrations,
spring awards luncheon and award applications
3. Contact District Award Winners for the spring awards luncheon (Includes District AD of the Year and OSA
Winners)
4. Secure door prizes for the fall convention and spring awards luncheon
5. Send thank you notes to door prize participants from your district
6. Assist in the presentation of Sportsmanship Awards at the State Basketball Tournament
7. Other duties as assigned by the President

DISTRICT REPRESENTATIVES – General Expectations, but as assigned by Executive Board:

A. District I

1. Assist with fall convention luncheon

2. Serve as cracker barrel moderator for District I and send minutes to Newsletter Editor
3. Introduce speakers at the fall convention

B. District II

1. Serve as cracker barrel moderator for District II and send minutes to Newsletter Editor
2. Introduce speakers at the fall convention
3. Assist President-Elect with Spring Awards Luncheon preparations

C. District III

1. Serve as cracker barrel moderator for District III and send minutes to Newsletter Editor
2. Assist with door prizes
3. Assist with Hospitality at the fall convention

D. District IV

1. Serve as cracker barrel moderator for District IV and send minutes to Newsletter Editor
2. Assist with door prizes
3. Assist with fall convention golf tournament

E. District V

1. Serve as cracker barrel moderator for District V and send minutes to Newsletter Editor
2. Fall convention contact for NSAA representatives
3. Assist with fall convention registrations

F. District VI
1. Serve as cracker barrel moderator for District VI and send minutes to Newsletter Editor
2. Assist with fall convention hospitality
3. Coordinate fall and spring conferences money raffles

M. MEETINGS

a. Regular Meetings:

Two general membership meetings of the NSIAAA association shall be held in conjunction with the fall clinic and spring conference.

b. Board of Directors’ Meetings:

Board of Directors’ meetings shall be called by the chairman. Notice of at least one week should be given all members as to time, date, place and agenda.

c. Committee Meetings:

Committees may meet as often as deemed necessary to administer their business. Meetings may be called by the committee chairman. Notice of at least one week should be given all members as to time, place, date and agenda.

d. Advisory Committee to the NSAA and NCA

The board of directors shall annually meet with the administrative staff of the Nebraska School Activities Association (NSAA) and the Nebraska Coaches Association (NCA) to offer suggestions and advice on new legislation and on the administration of regulations of the NSAA and NCA.

e. Quorum:

A quorum shall consist of the active members present, due notice having been given of the meeting.

IV. AWARDS

A. Athletic Administrator of the Year Awards

Two categories for the award shall be District Athletic Administrator of the Year and State Athletic Administrator of the Year. The selection committee will be the Board of Directors with the President-Elect serving as the Chairperson. All NSIAAA members in good standing are eligible for Awards. Nominations for the Athletic Administrator of the Year Awards shall be kept on file, by the Historian, from year to year and shall be reconsidered annually. Nominees are welcome to update and resubmit their application for Athletic Administrator of the Year.

1. District Administrator of the Year:

Each district representative (6) shall solicit nominations from his/her district for Athletic Administrator of the Year. The district representative shall be responsible to present to the Selection Committee one or more nominees with appropriate supporting data for each at the winter meeting of the Board. Each District Award winner will be honored with a plaque at the spring banquet. The membership at large shall be weighed equally if received by the deadline established by the Board. The selection criteria for District Athletic Administrator of the Year shall be made available to the membership.

2. State Athletic Administrator of the Year:

An award presented annually to the Outstanding Athletic Administrator in the state. Award winner will be selected from a slate of candidates presented to the Selection Committee with supporting data for each at the winter meeting of the Board. The award winner will be honored with a plaque, ring and name placed on the Outstand Administrator of the Year Plaque.

B. Outstanding Service Awards

The Nebraska State Interscholastic Athletic Administrators Association will each year honor individuals who have contributed to high school athletics. Serving as chairman of the Selection Committee will be the President-Elect with the rest of the Board serving as the Selection Committee.

Each district representative (6) shall solicit nominations from his/her district for Outstanding Service Awards. The District representative shall be responsible to present to the Selection Committee one or more nominees with appropriate supporting data for each at the winter meeting of the Board.

The Membership at large shall be informed regularly of opportunities to submit nominations for Outstanding Service Awards and those nominations shall be weighed equally if received by the deadline established by the Board. The selection criteria for Outstanding Service Awards shall be made available to the membership. Nominations shall be kept on file, by the Historian, from year to year and shall be reconsidered annually. Nominees are welcome to update and resubmit their application for Outstanding Service Awards.

“GUIDELINES FOR AWARDS”

I. Athletic Administrator Honoree:

a. Active or retired
b. Eight years experience as an Athletic Administrator
c. Consideration-activity from local to national level
d. Membership in the NSIAAA
e. Special contributions and accomplishments toward secondary school athletics in the State of Nebraska

II. Honoree other than Athletic Administrator:

a. Retired or Active
b. Eight years of experience toward contributing to secondary school athletics in the State of Nebraska

III. “Meritorious Service Award”:

The service award is awarded to any active Athletic Administrator who is a member of the NSIAAA with 15-20-25-30-35 years of service given in five year increments. This award will be given in the form of a certificate.

IV. Retirees Award:

This award is given to any Athletic Administrator with at least 8 years of service in athletic administration who is presently a member of the NSIAAA and is retiring from the teaching profession. Retirement does not mean a change in profession. The Board of Directors will determine if the award is to be presented to Athletic Administrators whom may be promoted or reassigned a job title in his/her later days of service in the teaching profession. This award will be given in the form of a plaque.

C. Award of High Distinction

This Award is given to an individual whom the Board recognizes as a testimony to their contributions and service at the local and State levels to the student-athletes, coaches and athletic administrators involved in high school athletics. This Individual will have shown leadership, integrity and being involved in the total educational process. The Award does not
Have to be given annually. Nominations for this Award are above and beyond the criteria for Outstanding Service Awards.

V. AMENDMENTS

a. Proposals:

Any proposed amendment to the constitution shall be submitted in writing to a member of the Board of Directors and must be appear on the meeting agenda in order to qualify for discussion.

b. Adoption:

Adoption of amendments to the constitution shall be by a two-thirds majority of the active membership present at the given meeting.